Yes, you need to proofread your emails! 10/27/2009
If a colleague, customer or supplier called you and said, "Hello, Job. How are your today? I wanted to seep if you're like to meet for lunch thin afternoon," how would you react? In addition to the fact that your name in this hypothetical situation is Joe, not Job, there are a lot of errors, aren't there? No professional would pick up the phone and start speaking like this; unfortunately, mistakes such as these too often occur in email correspondence. (Probably not as many as in the paragraph above, at least let's hope not!) The reason we need to proofread emails is simple: We are making a one-on-one connection with someone with whom we want to build or continue a professional relationship. If we write professionally, we have a better chance of being considered true professionals. Here are a few quick email proofreading tips: 1.) Reread each sentence as you type. 2.) Read the completed email out loud. 3.) If it's a long email, or if you need to stop in the middle of an email and finish later, consider saving it as a draft. Then look at it with a fresh pair of eyes. 4.) Use spell check if it's available. 5.) If you make a correction, reread the entire email to be sure you haven't somehow added a new error or changed the meaning of a sentence. You may not get the email out in two minutes, but you'll get it out error-free! | AuthorDiane DiPiero is the founder of Brand It Write. ArchivesDecember 2009 CategoriesAll  |
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